Executive Assistant to C-Suite

Executive · Monrovia, California
Department Executive
Employment Type Full Time
Minimum Experience Experienced

Xencor is an innovative, clinical-stage biopharmaceutical company located in the Los Angeles area—near Pasadena—and in San Diego. We use our pioneering XmAb® technology to discover and develop better biotherapeutics, antibodies and cytokines with improved function, with the goal of improving patient outcomes and quality of life. We have an excellent opportunity to join our team as an Executive Assistant supporting our Xencor Management Team.


This role will be based in Monrovia, Ca (Pasadena in 2023). We are flexible and open to a hybrid or fully onsite schedule. This is a great opportunity to work with an amazing team!

 

Our protein engineering capabilities and the modular nature of our XmAb technology allow us to quickly identify and create new platforms and drug candidates for potential development. We are advancing a deep clinical pipeline of novel drug candidates, including eight bispecific antibodies and two engineered cytokines, and more programs are expected to start clinical testing in 2022. We also leverage our many XmAb technologies by collaborating with leading global biopharmaceutical companies, including Genentech and Janssen Biotech, among others, and including our partnerships, 20 XmAb drug candidates are advancing through clinical development. Three XmAb medicines, to treat patients with a range of serious illnesses, such as aggressive lymphoma, rare blood disorders and COVID-19, are now marketed worldwide by partners.

 

Our employees are the most important factor in our success, and we have assembled a highly talented group from diverse backgrounds and disciplines to execute our business plan and shape our future. Xencor employees’ value new ideas and flexibility and demand from each other scientific rigor, a passion for innovation, and a willingness to take risks.


Position Summary:

Responsible for providing executive level administrative and organizational support to the CEO and Xencor Management Team.


Primary Responsibilities:

  • Manages CEO and Executive Team calendars and meetings
  • Manages company conference calendar and executive conference registration and arrangements
  • Arranges complex meetings, both internally and externally, including board of directors, investors, partners, and high-level executives
  • Communicates with managers outside the department and across functions; may communicate with outside partners and vendors on behalf of the Company
  • Prepares and manages materials and logistics of key events, including executive off-site meetings such as Board, executive team and networking meetings 
  • Coordinates domestic and international travel for executive team as well as advisors, consultants, board of directors, and other team members as needed
  • Processes expense reports, purchase orders and manage department and/or executive credit charges
  • Assists with presentations and related collateral materials including reviewing and/or proof-reading communications before they are distributed
  • Performs intermediate to advanced desktop publishing including word processing, spreadsheets, and presentations
  • Uploads and maintains Board materials in Diligent
  • Develops and demonstrates working knowledge of systems and serves as a “go to” person for frequently asked questions
  • Maintains confidential documents and files appropriately
  • Coordinates and implements special projects as needed
  • Adheres to all department and company-wide policies regarding conduct, performance and procedures
  • Performs other duties as assigned.


Education/Experience/Skills:

Position requires a High School diploma/GED and at least 12 years of progressively responsible experience in an administrative role supporting senior level staff and building relationships with high-level executives as well as significant interaction with outside vendors and external business partners, preferably in the Life Sciences industry. A Bachelor’s degree and a minimum of 8 years of previously referenced experience is preferred. Requires experience using common office technical equipment such as PC, scanners, voice mail and e-mail systems, and common office machines.  Also requires exceptional software knowledge such as Windows, MS Office (Outlook, Word, Excel, PowerPoint), Teams.  Prior experience with SmartSheet preferred.

The company reserves the right to consider internal experience in lieu of the education or experience requirements listed above.


Position also requires:

  • Ability to acquire in-depth knowledge of Xencor operations, policies, and procedures
  • Ability to work with detailed information of a highly confidential and critical nature
  • Decision-making skills to respond to high-pressure situations
  • Judgment and tact in handling sensitive and confidential matters
  • Ability to consistently exhibit the highest degree of professionalism, and interpersonal effectiveness while exercising sound judgment
  • Demonstrate a sense of urgency, initiative, responsiveness, and attention to detail.
  • Ability to manage information and details of a highly confidential and critical nature, and maintain the strictest level of confidentiality and professionalism at all times
  • Ability to anticipate a variety of needs and problems and proactively suggest approaches and solutions
  • Excellent grammatical, written, and oral communication skills, and ability to effectively interact with employees in a team-based environment
  • Thorough knowledge of company operations, policies, and procedures
  • Ability to prioritize workload, to meet deadlines and to maintain high level of quality and accuracy
  • Understanding that confidential data and information requires extreme sensitivity, and any disclosure requires the utmost care and discretion.


Physical, Mental and Environment Demands:

The physical, mental and working environment demands described are representative of those that must be met by an employee to successfully perform the primary functions of this position.

 

The physical demands of the office are normally associated with extended amounts of time sitting and using office equipment, including a computer, keyboard and mouse, which can cause muscle strain. While performing the duties of this job, the employee is frequently required to stand, walk and sit. Periodic light lifting of supplies and materials may apply.

 

Specific mental demands for the position are listed above under requirements.  In addition, mental demands for this position include:

  • Ability to multitask without loss of efficiency or accuracy, including the ability to perform multiple duties from multiple sources.
  • Ability to work and sustain attention with distractions and/or interruptions.
  • Ability to interact appropriately with a variety of individuals including vendors, customers and clients.
  • Ability to maintain regular attendance and be punctual.
  • Ability to understand, remember and follow verbal and written instructions.

Occasional travel may be required, including travel between Xencor’s Monrovia and San Diego offices. Work for this position is generally performed at Xencor’s worksite and requires full-time commitment.

 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 

Xencor requires all employees to be fully vaccinated against COVID-19 as a condition of employment.  Being fully vaccinated means that at least two weeks have passed since an individual’s final dose of an authorized COVID-19 vaccine regimen, including any boosters recommended by the CDC.  New employees will be required to provide proof of their fully COVID-19 vaccinated status as of their start date unless an exemption or accommodation is approved. 

 

Americans with Disabilities Act (ADA) Statement

The Company will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please contact HR@xencor.com.

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

 

Equal Employment Opportunity (EEO) Statement

The Company is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender or gender identity, national origin, disability status, protected veteran status or any other characteristic protected by state or federal law.

 

Xencor does not accept profiles or resumes from recruiting vendors without a binding written agreement. Any unsolicited submission of services and or resumes in no way creates an obligation or duty by Xencor, implied or otherwise.

Thank You

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  • Location
    Monrovia, California
  • Department
    Executive
  • Employment Type
    Full Time
  • Minimum Experience
    Experienced